Cllr. D. Batten


Mrs. J. Burdon

(Parish Clerk)

Cllr. A. Harris

Cllr. A. Barnaby


Cllr. T. Hancock

Cllr. T. Grose

Cllr. Mrs. J. Stickland


Cllr. C. Vercoe

Cwll. Cllr. Mrs. J. Cruse






Update on Vacancies for two Parish Councillors: - Clerk reported no applicants had come forward as yet.



Updated Code of Conduct to be adopted by the Parish Council:- It was resolved to accept the updated Code of Conduct with relevant amendments as suggested by CALC (Proposed: Councillor T. Grose; Seconded: Councillor T. Hancock) Action: Clerk.


Chairman requested all Councillors carry out the Code of Conduct training before the next meeting please Action: Councillors.






Apologies:- Councillors Miss P. Bolton, S. Jenning, D. Austin. 



Public Forum:-  None.



Members Declaration of Interest and Dispensation Requests:-  Councillor D. Batten declared a non-registerable interest under Paragraph 3.5A in the Lanivet School Academy Governor.


Councillors D. Batten and A. Harris declared a non-registerable interest under Paragraph 3.5A in the Lanivet Sport & Recreation Trust.


Councillor T. Grose declared a pecuniary interest in respect of PA21/05444 – Mr. & Mrs. Grose.


Councillor A. Harris declared a pecuniary interest in respect of the planning result for PA21/01160 – Mr. Will Harris.



Minutes of the AGM and Monthly Meetings held on Thursday 13th May 2021:-  Resolved the Minutes of the AGM and Monthly Meetings held on the 13th May 2021 as circulated were confirmed as a true and accurate record and duly signed by the Chairman (Proposed: Councillor Mrs. J. Stickland; Seconded: Councillor T. Hancock)




Matters Arising from the AGM and Monthly Meetings held on Thursday 13th May 2021:-


Page 2 Min.215/20 and Page 7 Min.15/21 Grave spaces with inappropriate surroundings:- Clerk reported nothing further had been heard.  She reported she will be meeting with Steve Walker next week regarding another issue so will follow up on these grave spaces Action: Clerk and available Councillors.



Page 2 Min.19/21 Bank Signatories:-  Clerk reported a form had been completed for signing this evening to remove old signatories and upgrade the Chairman as he had limited powers and to include Councillor D. Austin.   Chairman suggested automatic signatories going forward to be the Chairman, Vice-Chairman and Finance Committee Members and keep existing signatories in place (Proposed: Councillor T. Hancock; Seconded: Councillor A. Harris) Action: Clerk.


Page 2 Min.53/21(9) Woods in your Parish:-  Chairman reported he would meet with Councillor D. Austin and look at before the next meeting Action: Chairman and Vice-Chairman.


Page 3 Min.107/21 Trees next to Church at Woodland Glade:-  Clerk reported that planning permission had been submitted for necessary works.


Page 8 Min.124/21 BT Pole:-  Clerk reported she had followed up by email and no response had been received and had since called and they had made a decision to temporarily close their telephone lines.  It was suggested the clerk follows up with the Engineer previously contacted regarding issues in the village Action: Keep Pending and follow up as necessary.













Chair/Vice- Chair








Monthly Report from Cornwall Councillor Mrs. Jenny Cruse:- It has been a really busy month the number of Committees growing daily. So, I am confirmed to East Planning, Health and Adult Social Care Scrutiny and Harbour Board (lifetime of boating and my RYA qualifications). Plus of course all the Neighbourhood and Community Groups. I have been heavily involved in the proposed St Lawrence Urban Development and Halgavor Moor discussions.


I would like you to know that I have made it quite clear that I cannot support any further house building without confirmed plans for infrastructure provision. The numbers proposed are quite frankly alarming and I am pushing for the Strategic Planners to look at other areas plus re-purposing redundant buildings. As far as I can see the proposed developments well exceed the Government requirements. I also find it hard to see how we can achieve a Carbon Neutral Cornwall by 2030 with the introduction of so many more cars in to the area and Cornwall as a whole. The St Lawrence Urban Development plans will be put out to public consultation soon, and I suggest as many residents as possible look at this and make comment. The plan is for 700 homes and the area encroaches into good farming land and green space.  On this note I would urge looking at developing a Neighbourhood Plan as my understanding is that this, standing as the latest planning development document, will have the greatest impact on proposed development I fully understand all that this would entail.


The agreed Lanivet road calming works already approved are due for delivery in July. There have been a few internal problems but hopefully this will go ahead now on schedule.


I have contacted Rachel Tatlow of Cormac on the matter of the trees needing attention and I understand this is going forward. 



The Recycling Centre is due for a review from Highways, and it is agreed we will arrange a site meeting. The review is being called for due to the increase in usage.


Japanese Knotweed if this is occurring on privately owned land the Council have sent details of a contractor who can carry out the work. If on Council land this can be reported on the ‘report it’ system.


A general enquiry to planning and highways about notification. Apparently due to Covid notices are no longer posted physically. Planning should send a notice by post to all neighbouring houses to the application.

(Although this has appeared not to have been carried out effectively). Roadworks notification should come through to Councillors and Parish Clerk. This can then be displayed on Facebook pages. Any problems with access please contact Councillor with your phone number and I will forward to Highways and a site manager will contact you.


A member of the public and myself called in the flooding on the road to Nanstallon. I understand the works took place almost immediately but have not had feedback.


I have been contacted by other Parish Councils about the problems with large and heavy lorries getting stuck on narrow roads. I contacted Highways about this, and it was decided the best way forward was to send round a scoping enquiry as to where the problems mostly arose and if in particular and places of business were indicated. This will be put out to all Parish Council’s to discuss.


I am keen to get a small group of volunteers involved in litter picking. We could call ourselves the ‘Slicker Litter Pickers’ meeting perhaps monthly for a group litter pick around the Ward.


Chairman thanked Cornwall Councillor Mrs. Jenny Cruse for her very clear and helpful monthly report. 



Highway Issues/Footpath Issues/Damaged Signs in the Parish (Including Update on Bench Area damage near Six Turnings):-


Highway Issues:-  None.


Footpaths:-  None.


Damaged Signs in the Parish:-  None.


Update on Bench Area damage near Six Turnings:- Chairman reported there was no update on this and is on-going.





Planning Applications/Results/Correspondence/Letters of Objection received: -  


Planning Applications:-

For Information Only - PA21/01411/PREAPP – Mr. Luke Butler – Pre-application advice for siting of workshop and use of land for landscaping, Land at Pendewey View, Stoney Lane, Nanstallon

PA21/04183 – S.K. & K.A. Kendall – To divide the old farmhouse into 2 units for rent to farmworkers, The Old Farmhouse, St. Ingunger, Lanivet – Support (Proposed: Councillor A. Barnaby; Seconded: Councillor Mrs. J. Stickland)


Planning Results:-


PA21/04141 – Mr. Michael Dyer – Prior Notification for construction of agricultural building for storage purposes, Trekillick Barn, Trekillick Farm, Lanivet – Withdrawn


Councillor A. Harris declared a pecuniary interest in respect of the following planning result:-

PA21/01160 – Mr. Will Harris – Construction of a new general purpose farm building for the additional storage for fodder and to provide additional livestock housing to comply with recommended housing densities, Lower Woodley Farm, road from Crosslane to Old Coach Road, Lanivet – Approved


Action: Clerk to send planning reference for the Gypsy Site to Cornwall Councillor Mrs. J. Cruse for information.




















Cornwall Council – Planning Induction Training for Local Councils – 22nd 23rd and 24th June 2021:- Clerk reported no Councillors had come forward for the training as the date for confirmation was before the meeting this evening but recordings will be made available in due course. Chairman urged Councillors to review the training when the recordings are made available Action: Councillors.





Accounts & Any Applications for Grants & Donations:- The Parish Council approved payment of the following accounts for June 2021 as per Financial Regulations (Proposed: Councillor T. Grose; Seconded: Councillor A. Barnaby): - 

Duchy Cemetery’s Limited



Hudson Accounting Limited


Internal Audit 2020/2021

Paul Bazeley Window Cleaning


April/May 2021

British Gas – Electric for Toilets



Cornwall ALC


Councillor Training

Patrick Townsend


Fixing Toilet Roll Holders

Lloyds Bank – Bank Charges


June 2021

DMC IT – Website Maintenance


May 2021

South West Water – Toilets



The Lawn Ranger – Grasscutting


May 2021

AJH Services – Toilet Cleaning


June 2021

Mrs. J. Burdon


Salary & Expenses

CC Pension Scheme


June 2021

Inland Revenue


June 2021

Receipt:- Mr. Moye


Grave Digging - Moye











Approval of Annual Accounts for the year ending 31st March 2021:-  It was resolved to approve the Annual Accounts and bank reconciliation for the year ending 31st March 2021 as set out, which were duly signed by the Chairman and Clerk (Proposed: Councillor A. Barnaby; Seconded: Councillor C. Veroce)






Approval of Section 1 of Annual Return – Annual Governance Statement 2020/2021:-  It was resolved to approve Section 1 of the Annual Return as set out  (Proposed: Councillor A. Barnaby; Seconded: Councillor C. Vercoe) Action: Clerk to send to External Auditors and advertise relevant statement advising that the accounts are unaudited at this time, as per regulations.




Approval of Section 2 of Annual Return – Accounting Statements 2020/2021:-  It was resolved to approve Section 2 of the Annual Return as set out (Proposed: Councillor A. Barnaby; Seconded: Councillor C. Vercoe) Action: Clerk to send to External Auditors and advertise relevant statement advising that the accounts are unaudited at this time, as per regulations.




Internal Auditors Report for the year ending 31st March 2021:-  Clerk reported on internal audit carried out and the internal audit response record as follows:-

1.    Appropriate accounting records have been properly kept throughout the financial year. The accounts are maintained on a spreadsheet; they were in balance and appeared free from material error.

2.    This Authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved, and vat was appropriately accounted for. Financial Regulations were reviewed in May 2021. Three months of payments were tested – all payments were supported by invoices and VAT was accurately recorded.

3.    This Authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these.  Statutory insurances are in place and the Fidelity Guarantee is adequate at £150K. The risk assessment and review of internal controls was undertaken in May 2020 and March 2021.

4.    The precept or rates requirements resulted from an adequate budgetary process; progress against the budget was regularly monitored, and reserves were appropriate.   The budget and precept were properly approved in November 2020 following the production of detailed estimates and explanatory notes. Budget monitoring has been undertaken in line with Financial Regulations. The general reserve stands at 61% of gross expenditure within generally accepted parameters.

5.    Expected income was fully received, based on correct prices, properly recorded, and promptly banked; and vat was appropriately accounted for. The precept received was cross checked to the records of both the Parish Council and the principal authority. VAT claims are up to date. A sample of burial income was tested and there were no issues to report.

6.    Petty cash payments were properly supported by receipts, all petty cash expenditure was approved, and vat appropriately accounted for. No operated.

7.    Salaries to employees and allowances to members were paid in accordance with this Authority’s approvals, and PAYE and NI requirements were properly applied. The approved incremental progression has been accurately implemented. PAYE and NI requirements have been met.

8.    Asset and investments registers were complete and accurate and properly maintained. The asset register has been updated to reflect changes in asset holdings and the total value has been accurately disclosed in the Agar.

9.    Periodic and year-end bank account reconciliations were properly carried out. Our previous comments regarding the evidencing of monthly bank reconciliations remains valid.

The year-end bank reconciliation was found to be accurate with no old unpresented payments.

10. Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure) agreed to the cash book, supported by an appropriate audit trail from underlying records, and where appropriate debtors and creditors were properly recorded. The accounts were produced on an income and expenditure basis and were in accord with underlying records.

11. If the authority certified itself as exempt from a limited assurance review in 2019/20, it met the exemption criteria and correctly declared itself exempt.  Not applicable.

12. If the authority has an annual turnover not exceeding £25,000, it publishes information on a website/ webpage up to date at the time of the internal audit in accordance with the Transparency code for smaller authorities.  Not applicable.

13. The authority, during the previous year (2019-20) correctly provided for the period of the exercise of public rights as required by the Accounts and Audit Regulations. The correct number of days for public inspection was allowed and the requisite Notice was published.

14. The authority has complied with the publication requirements for 2019/20 Agar. All publication requirements have been met.

15. Trust Funds. Not applicable.

16. Internet Banking – suggest that the lack of separation of duties should be documented in the Councils Risk Register as mitigated as seen fit Action: Clerk.

17. Asset Register – New format yet to be fully populated Action: Clerk.

18. Signatories – Statement signed at meetings – suggested that cashbook information is added to demonstrate they balance – now pandemic meeting restrictions have ended suggest this is done to demonstrate compliance with Financial Regulations Action: Clerk.

It was resolved to approve the Internal Auditors Report and action any queries raised (Proposed: Councillor A. Barnaby; Seconded: Councillor C. Vercoe) Action: Clerk






















































Lanivet Parish Affordable Housing Working Party Update from Chairman:- Chairman reported there was good news on the Affordable Housing Project as the planning application should be in within three months.  The situation with Natural England could potentially delay all future planning applications by up to 9 months.  However, it does not stop them putting things in place.



Lanivet Parish Sport & Recreation Trust Update:- Report received from Mr. D. Carter as follows:-

Firstly, the One For All Community Centre - Some activity at last. Various groups who comply with all regulations, the necessary risk assessments having been carried out, and can comply with government national restrictions are again starting. The school children organised by Argyle Foundation Trust use the MUGA every day for their outdoor exercise, the outdoor areas are also in constant use by people for various exercise on a “book to reserve” basis to insure social distancing. The installation of equipment to keep risks to a minimum relating to hand contact on any contaminated surfaces, automatic door closures and automatic taps and contactless flushing is completed. The outside sports areas are being maintained helped by our volunteers keeping everything up and ready when required.

We are keeping up a constant search for grants and support to maintain and improve the facilities for the parish. Since my last report when I mentioned a grant received from DEFRA of £10,000 toward the new Café, I have received a further grant of £10,000 from Garfield Weston Foundation to help complete the work. Building work on the new café and training room has started and is making good progress; some delays are anticipated while we wait for materials such as roof trusses. The community sixteen-seater mini bus is being prepared ready for when regulations permit.


Secondly Covid 19 - It continues as before: Barry Cornelius and his team are continuing with their efforts working in conjunction with the local surgeries, deliveries and collections of prescriptions and other requirements are still on a daily service. Transport for the elderly to get their jab and to hospital appointments are increasing. At the moment this is still free to residents of Lanivet Parish, however the costs mount up and we are still striving to acquire funding to maintain this free service for at least another six months. Occasionally we do get called upon to support other areas and for this there is a small charge.


Chairman reported he met recently with David Carter, and they may have a shortfall to pay for the interior items.  He suggested if the Parish Council wanted to purchase a particular item for the extension that he would like to agree tonight to earmark funds towards this in principle.  It was resolved to earmark last year’s surplus of £5,000 (Proposed: Councillor Mrs. J. Stickland; Seconded: A. Barnaby)



Community Network Panel Meeting Update:-  Clerk circulated reported following AGM last week when the following priorities for the Bodmin Community Network Panel were discussed for the coming year:-

Š         September Meeting Waste and Recycling Centre – Officers to be invited to the September Panel Meeting to discuss the future of the Waste and Recycling Plant

Š         December Meeting Update from GP’s regarding their development plans – Michelle Pratley to be invited to the December Meeting to give an update on the GP’s development plans

Š         March Meeting Bus provision in rural areas – invite a member of the Transportation Team to the March Meeting to discuss provision in rural villages

Š         June Meeting AGM


Other work associated with the Community Network Panel:

Š         Small sub group set up to consider community responses to the impact Covid has had on welfare – to include food security, health and wellbeing

Š         Targeted multi agency parking focus.  Police and Enforcement colleagues to have a targeted session within Bodmin looking at inconsiderate parking, pavement parking, and illegal parking throughout the town.  This is planned to be undertaken around September time and is being led by the Police.  Sue Honeywill to update the Community Network Panel as and when appropriate

Š         Climate Change emergency – this is an ongoing priority for many parishes – parishes to update on any work undertaken or projects focusing on Climate Change as and when appropriate

Š         Speeding lorries within rural areas – Parish Councils to help monitor and report on speeding lorries within their villages – could be linked with a speedwatch session



Lanivet Village Green/Play Equipment/Car Park/Bus Shelters:- Councillor A. Barnaby reported new bolts have been replaced in the swings.  They have locknuts on them, with new seats so they should be fail-safe now.  The Village Green – he has spoken with the Contractor, and he will take the tractor out and fertilize it and generally tidy up.  The Rospa report has been received and he has also passed a copy to our Contractor for the necessary repairs and along with Councillor T. Hancock they will meet him to discuss and agree what needs to be done Action: Councillors T. Hancock/A. Barnaby.


Chairman expressed his thanks to Councillors T. Hancock and A. Barnaby for all the hard work they carry out, which saves the Parish Council a lot of money.


Chairman discussed the solar power lights recently with David Carter and he sent information.  He circulated information around to Councillors and he would like the Parish Council to consider purchasing two at £2,500 plus installation costs.  We would also need to consider relevant siting and need to be effective.  For vandalism he believes this is worth serious consideration, especially around the children’s play area. In principle the Parish Council are happy for the Clerk to contact the Contractors with the assistance of David Carter for some advice and information beforehand (Proposed: Councillor A. Harris; Seconded: Councillor A. Barnaby) Action: Clerk.


Lanivet Car Park:-  No update.


Bus Shelters:-  No update.




Cllrs. T. Hancock/A. Barnaby












Camel Trail Update:- Report received from Councillor Miss P. Bolton and circulated as follows – Boscarne and Nanstallon junctions are still being fine-tuned by Cormac and Cornwall Highways, but we should have an update imminently on road signage and any changes. Grogley Bridge will start repairs in September. It has been put on hold due to birds nesting. It does remain open to cyclists and walkers.  The summer sweep is due to commence in the near future ready for the summer season.  Half term saw an increase in users, so we are expecting a busy summer.



Cemetery Matters (Including any applications for memorials, inscriptions):- Memorial application received from Kerrow Memorials for the late William and William George Trudgian.  It was resolved to accept this application as per our regulations (Proposed: Councillor T. Hancock; Seconded: Councillor T. Grose) Action:  Clerk.


Cremation Tablet application received from Kerrow Memorials for the late Maureen Ann Moye.  It was resolved to accept this application as per our regulations (Proposed: Councillor T. Hancock; Seconded: Councillor T. Grose) Action:  Clerk.


Additional Inscription application received from Kerrow Memorials for the late Cecil Thomas Williams.  It was resolved to accept this application as per our regulations (Proposed: Councillor T. Hancock; Seconded: Councillor T. Grose) Action:  Clerk.












Public Conveniences Update:- No update.



Neighbourhood Watch Schemes for Lanivet and Nanstallon:-  Councillor Miss P. Bolton reported there was no update at present.



Bodmin Neighbourhood Plans:- Chairman reported there is no update.



Tour of Britain Cycle Race:- Chairman reported there has been no meeting or information to date.  He suggested perhaps speaking with the local Public House about this and to look at putting up bunting.  It is happening on the 5th September.  Councillor A. Barnaby believes there could be some bunting and we have our lights that could be put up.  Chairman would like Councillors to put feelers out; he would speak to the Pub and School Action: Chairman and Councillors.



Chairman/ Cllrs.


Litter strewn in the Parish by consumers of fast-food Companies:- Councillor A. Harris expressed concerns that a lot of the fast-food outlets are causing a lot of rubbish being strewn around the local parishes.  He believes the suggestion about number plates on packaging would be a brilliant idea, looking at the multi-chain businesses. It is to make the big companies responsible.  He would like to see the companies accountable.  Chairman asked whether Cornwall Councillor Mrs. J. Cruse could follow this up with Cornwall Council Action: Cornwall Councillor Mrs. J. Cruse.




Cwll. Cllr. Mrs. J. Cruse


Newsletter Reports/Parish Council Website:- Clerk reported there have been a lot of additional updates over the last month or so on the Website and Facebook pages and we continue to receive comments and likes on the Facebook page on regularly.




1.    Cornwall Council – Town & Parish Council Newsletter – 21st May; 4th June 2021

2.    Came & Company – Newsletter

3.    Great Western Railway – Intercity Express Train Timetables

4.    CALC – Code of Conduct Training Sessions

5.    The Growth & Skills Hub – Free Support for local businesses

6.    CALC – Steve Parkinson Finance for Councillors Training Courses – Remaining Places for 2021

7.    Cornwall Council – Planning News for Local Councils and Agents – May 2021

8.    Office of the Police & Crime Commissioner – Survey for Councillor Advocates

9.    Cormac Environment – Camel Trail Surfacing Update

10. Cornwall Council Pensions – Employer Newsletter (May 2021)

11. Nurseplus Care at Home – Supporting Residents in the Local Parish

12. Cornwall Council – River Camel

13. Office of the Police & Crime Commissioner – Information re: G7

14. Eden Project – The Big Lunch 2021

15. Cornwall Council – Bodmin Community Network Panel: Nominations for Chair and Vice-Chair and next meeting due to be held on Wednesday 9th June 2021, 4.00pm-5.30pm

16. Bodmin Police Station – Bodmin Wadebridge Police Newsletter

17. Office of the Police & Crime Commissioner – Contacting the Police – Devon & Cornwall Campaign Briefing Sheet

18. Office of the Police & Crime Commissioner – Order Coronavirus (Covid-19) Rapid Lateral Flow Tests

19. Growth Hub – Webinar – Find out more about free support for local businesses

20. Cormac – Highway Works Information – Tremorebridge – Rutherbridge

21. Cornwall Rural Housing Association Limited – Recruiting Voluntary Board Members

22. Cornwall Council – Bodmin Community Network AGM – Wednesday 9th June 2021 from 4.00pm-5.30pm via Microsoft Teams

23. Cornwall Council – Sign up for Cornwall Tour of Britain Monthly Updates

24. Su Johnston – Cornwall’s Climate Change Challenge

25. Cornwall Council Pensions – June 2021 Employer Newsletter

26. Cormac Environment – Camel Trail Partnership Update June 2021

27. CALC – Chairmanship Training Sessions – Wednesday 11th August and Wednesday 25th August at 6.30pm

28. CALC – Benchmarking Support Training Sessions – Tuesday 6th July from 10.00am-12.00pm

29. Cornwall Council – Bodmin Police Report.

30. Office of the Police & Crime Commissioner – The forthcoming G7 Conference

31. CALC – Financial Services Compensation Scheme : Eligibility Thresholds

32. Cormac – Highways Works Information – Surface Dressing Update

33. Cornwall Council – Code of Conduct Training Link to view

34. Cornwall Community Flood Forum – Free Virtual Workshop – An Introduction to Property Flood Resilience – Tuesday 6th July at 10.00-11.30am



Urgent Parish Matters with prior liaison with Chairman (Items for Information Only and items for the next agenda):-  Chairman agreed to discuss the following planning application under urgent matters this evening or else the Parish Council would be unable to comment due to the time constraints and an extension of time not being permitted:-


Councillor T. Grose declared a pecuniary interest in respect of the following planning application and left the meeting room:-

PA21/05444 – Mr. & Mrs. Grose - Proposed first floor rear dormer extension, internal and external alterations and velux roof lights, Glebelands, Rectory Road, Lanivet – Parish Council to go with the Planning Officer’s recommendations (Proposed: Councillor Mrs. J. Stickland; Seconded: Councillor A. Barnaby)

Councillor T. Grose returned to the meeting room.










Date of Next Meeting:- Thursday 22nd July 2021 at 7.00pm to be held in the One for All Lanivet Parish Community Centre Main Hall.


There being no further business to discuss the meeting closed at 8.20pm.





Signature:     ………………………………………………



Date:        22nd July 2021